2023 Special General Meeting

Notice of Meeting

Join us to hear from our President, Dr Catriona Davis-McCabe and CEO, Dr Zena Burgess on proposed clarifications to the APS Constitution.

Date:

Tuesday 25 July 2023

Time:

5.30pm (AEST)

Virtual meeting:

The Special General Meeting (SGM) will be held online.

We recommend that members log into to the online platform at least 15 minutes prior to the scheduled start time.

Meeting Papers:

The agenda and meeting papers will be available on the meeting platform and can also be viewed here:

• Agenda
• APS Constitution – Marked up

• Ask questions and make comment about items on the agenda, and
• Vote on the resolutions.

Eligibility to attend an APS general meeting is determined by the APS Constitution. The APS Constitution (clause 31) sets the membership year end as 31 May of each year. 

Those who were an APS member of any grade at the conclusion of the 2022-23 membership year on 31 May 2023 are eligible to attend the SGM. Appointed proxies may also attend and do not need to be an APS member (APS Constitution clause 54).

Eligibility to vote at an APS general meeting is determined by the APS Constitution. The APS Constitution (clause 31) sets the membership year end as 31 May of each year. APS Constitution clause 2 defines voting members as anyone who holds a membership grade of Honorary Fellow, Fellow, Member or Associate Member.

Those who were a Honorary Fellow, Fellow, Member or Associate Member at the conclusion of the 2022-23 membership year on 31 May 2023 are eligible to attend and vote and/or appoint a proxy for the SGM.

Members will be given the opportunity to ask questions during the meeting. Alternatively, members can submit a question in advance of the meeting by email.

Members and their proxies will be able to join the SGM via the Computershare online platform using a computer, tablet or mobile device with an internet connection.

1. In your web browser, visit https://meetnow.global/MM4JVAZ. Please ensure your web browser is up to date and compatible. You will need the latest version of Chrome, Safari, Edge or Firefox.
2. Click ‘Join Meeting Now’.
3. Enter your APS member number and postcode. 

   Proxyholders will need to contact Computershare on +61 3 9415 4024 prior to the meeting to obtain login details.

   If you are an overseas member, please select the country of your registered APS membership from the drop down list.

4. Accept the Terms and Conditions and click ‘Continue’.

More information regarding participating in the AGM online (including browser requirements) can be found in the Computershare online meeting guide.

Honorary Fellows, Fellows, Members and Associate Members who joined or renewed their membership prior to 1 June 2023 are entitled to appoint a proxy to attend and vote on their behalf. Appointed proxies do not need to be an APS member.

A proxy can be appointed in three ways:

Online: Visit www.votingservices.com.au/aps (you will be directed to a Computershare website where you will be requested to enter your member number and your postcode. At this point you will be able to appoint your proxy).

By mail: Send your completed proxy appointment to Computershare Investor Services Pty Limited, GPO Box 2062, Melbourne VIC 3001.

By fax: Send your completed proxy appointment to 1800 783 447 (within Australia) or +61 3 9473 2555 (outside Australia).

The Returning Officer (Computershare) must receive your completed proxy appointment by 5.30 (AEST) Sunday 23 July 2023.

The APS is committed to the protection of your personal information in accordance with the Australian Privacy Principles set out the Privacy Act 1988 (Cth).