APS Conference Presenter Terms and Conditions

The APS aims to support, facilitate and promote appropriate high quality professional development activities which allow psychologists throughout Australia to maintain and improve their competencies and which are also responsive to the needs of clients, consumers, employers and the broader community. To this end, APS invites eminent and authoritative presenters in psychology and related fields to present at its professional development events. APS relies upon the reputation of presenters to attract attendees to the events and upon each presenter to prepare appropriately for their presentation.

All speakers and presenters at APS events, conferences and other activities are asked to read the below terms and conditions and acknowledge their acceptance by returning a signed, dated and initialled (each page) copy of this document to the APS within 7 days of accepting an offer to present or speak.

1. The Presenter agrees to provide the services and deliverables to APS as agreed to with the APS.
2. The Presenter acknowledges that they have not entered an employment relationship with the APS but they are engaged to provide their services as an independent contractor of or independent contributor to the APS under these terms and conditions.
3. Should the Presenter no longer be able to present, the Presenter will notify the APS in writing providing as much notice as possible and will not replace themselves without discussing a suitable replacement speaker and obtaining the agreement of the APS.
4. If compensation was agreed to, the Presenter acknowledges that no compensation shall be payable in the case of cancellation either by the Presenter or the APS.
5. The Presenter will advise and consult with the APS if they plan on delivering the same content at another event within the four weeks prior to their speaking engagement with the APS. Please note this is done to try and avoid conflicts with competing events and organisations.
6. The Presenter must not do or be a party to any act or omission that may, in the opinion of APS, damage or adversely impact the reputation of, or goodwill associated with, APS. If the Presenter breaches this, APS may immediately terminate the invitation to present by giving written notice to the Presenter.
7. Where the presentation has been listed as recorded, the Presenter consents to APS recording (by any means) their presentation and agrees that the recordings are able to be used by the APS for its educative and related purposes as it relates to this event.
8. The Presenter agrees they will not infringe the intellectual property or other rights of any third party in providing services to the APS.
9. In providing services to the APS, the Presenter agrees to comply with APS's directions and applicable APS policies.
10. Should compensation be agreed to, the Presenter will invoice APS for 100% of the agreed to fees on conclusion of the services. The APS agrees to pay invoices within 30 days of receipt of the invoice.
11. Neither party may use, disclose or reproduce the Confidential Information of the other party for any purpose unless the disclosure:a) is to the recipient’s personnel who have a need to know; or b) is required by law.
12. The Presenter agrees to return any confidential information or documentation that was made available to them as part of their agreement to present.
13. Any Intellectual Property Rights created in the development of the presentation will be owned by the Presenter, provided that the APS is hereby granted by the Presenter an irrevocable and perpetual non-exclusive fee free licence to use the presentation and associated items for its educative and related purposes as it relates to this event.
14. Nothing in this agreement affects the ownership of existing Intellectual Property Rights owned by the Presenter or any third party which are used in the provision of the Services or any Deliverable, but the Presenter grants or warrants that they have otherwise obtained for APS a licence to exercise those rights in order to use and otherwise deal with the Servicers and Deliverables, during the presentation and for the period of up to 12 months from the conclusion of the presentation.
15. The Presenter grants the APS the right to use their name, logo, headshot, biography, other trademarks and information, in connection with the presentation.
16. The Presenter indemnifies, and keeps indemnified, APS against any Loss suffered or incurred by APS in connection with any claim which may be instituted against APS arising out of: a) any failure by the Presenter to perform any of its obligations; b) any breach of any warranty given by the Presenter.
17. The APS strongly recommends that the Presenter holds reasonable Professional Indemnity insurance of at least $2 million AUD with an insurer reasonably acceptable to the APS. Where the Presenter has this insurance, they are asked to provide APS with evidence of the currency of the insurances on request. Students are excluded from this clause however student members of the APS can access complimentary Professional Indemnity insurance through AON.
18. Should the presenter travel to attend this event, they acknowledge that they do so at their own risk and are responsible for ensuring they adhere to all State, Federal and Local government requirements, health orders and restrictions. The presenter acknowledges that by travelling at their own risk the APS will not be held liable for any additional costs or losses incurred due to changes in travel in restrictions. This includes but is not limited to expenses and losses such as mandatory hotel quarantine, loss of business or business opportunity and extended accommodation requirements due to border closures. Any such costs and/or losses incurred or suffered by the presenter are the responsibility of the presenter.
19. Conflict of interests must be disclosed by the presenter to the APS before accepting an invitation to speak or during the presentation submission process. Additionally, if the speaker is selected to present at an APS event, they must, at the commencement of their presentation, disclose the conflict of interest to attendees.
20. Involvement of an entity with commercial interest related to the topic area must be disclosed and must not influence the content of the activity, (no brand or service promotion within the content, although promotion can occur at the start or at the conclusion of the presentation).
21. Acknowledgment of any sponsor associated with the presentation can occur at the start, during breaks, or after the presentation but must not be included in the presentation.